No more lapsed-cert surprises
Every certification carries its expiry date. The crew member is emailed 30 and 7 days out, and you see it on your dashboard and in a Monday summary.
Fleet, crew, and field operations in one place
Everyone and everything,
accounted for.
Stop running the operation from spreadsheets, whiteboards, and group texts. All Hands Ops tracks your assets, crew, certifications, jobs, daily logs, and maintenance in one place, and warns you about a problem before it costs you a day in the field.
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No sign-up needed for the demo. Accounts open soon with a 14-day free trial, no card required.
What it fixes
The surprises that cost you a day, caught early
No more missed service
Service comes due by date or by hours run. The hours count themselves from the daily logs, so nobody keeps a separate tally.
No more retyping reports
Close the day's log and the end-of-day report lands in your inbox, with a client-ready version one click away.
What's inside
Everything you track, finally in one place
Assets
See every vehicle, vessel, aircraft, and piece of equipment: where it is, whether it's ready, and how many hours it has run.
Personnel
Each person's certifications and expiry dates, with reminders before they lapse. Crew see their own record; only admins see everyone's.
Jobs and schedule
Assign crew and assets to a job and get warned straight away about a lapsed cert, a down asset, or a double booking. See the whole week by job or by person.
Daily logs
The crew logs the day from a phone as it happens. Close it out and the report can go straight to your client by email.
Job safety analysis
Build the JSA on site: each step, its hazards, and the controls, plus required PPE and emergency info. The crew signs off from their own phones.
Maintenance
Work orders due by date or by hours run. Finish a repeating service and the next one is scheduled for you.
Reports
Hours by asset and job, uptime, and maintenance cost at a glance. Export to CSV, or print a client-ready report for any day.
Clients
One list of your clients and their contacts. Pick one on a job, quote, or invoice and their details fill in, and see what each client owes at a glance.
Quotes clients can accept
Email a quote with a PDF attached. Your client accepts or declines from the email, and you hear about it straight away.
Invoices that get paid
Turn an accepted quote into an invoice with Net 15 or Net 30 terms. Clients pay by card or bank transfer from the email, and the invoice marks itself paid.
Works without signal
Install it on a phone like any app. Out of coverage, the crew keeps logging, and everything syncs when the signal comes back.
Reminders that go out for you
Crew are emailed before a certification lapses, admins get a Monday summary of what needs attention, and the day's report arrives when the log is closed.
In the field
Log the day in seconds, from any phone
Anyone on the crew adds an entry as it happens: the time is filled in, they type what happened. At the end of the day one person adds hours, weather, and a summary, then closes the log.
- Nothing to install: it runs in the browser on a phone, tablet, or laptop
- Each entry shows who added it
- A closed log is locked, so the record holds up later
For your client
Send the client a report without writing one
Every daily log turns into a clean one-page report with your logo: job, asset, hours, weather, the day's entries, summary, and issues. Print it or save it as a PDF.
- Your company name and logo at the top
- No retyping from field notes at the end of a long day
- Sent to your client automatically when the log is closed, if you choose
- The end-of-day summary goes to your admins too
Safety
A JSA the whole crew signs on their phones
Build the job safety analysis on site, step by step: what could go wrong and how it's prevented, the PPE needed, and where the nearest hospital is. Each crew member reviews it and signs from their own phone, with the time recorded.
- Proof that everyone was briefed, for your client, inspector, or insurer
- Prints or saves as a PDF, and locks when it's marked complete
- Works with no signal; signatures sync when you're back in coverage
Before the job
Find the problem days ahead, not on the day
When you assign crew and assets to a job, All Hands Ops checks them against what it already knows and tells you what to fix while there's still time.
- Certifications that lapse before the job ends
- Assets that are down or overdue for service
- People and equipment booked on another job
After the job
From quote to paid without chasing
Send the quote from the job, let the client accept it from their inbox, and turn it into an invoice in one click. They pay online, and you get an email when the money's in.
- Every quote and invoice goes out with a PDF your client can save
- Due on receipt, Net 15, Net 30, or Net 60 with one tap
- Card or bank transfer, straight into your own Stripe account, with no cut for us
- Overdue invoices show up on your dashboard
Built for the whole team
Your crew keeps it current. You stay in control.
Admins
- See the whole operation on one dashboard
- Get warned about every expiring certification and overdue service
- Plan jobs and run reports, exports, and client reports
- Decide who gets a login and who is an admin
- Only admins can delete records or reopen a closed log
Crew
- Keep the daily log and raise work orders from the field
- Update an asset's status and location
- See what's down and what's due for service
- See their own certifications and get reminded before they expire
- See only their own personnel record, never anyone else's
Pricing
Simple pricing, by the size of your fleet
One flat price for the whole team, with no per-seat fees. Start with a 14-day free trial, no card required, and cancel any time. Pay yearly and get two months free.
Starter
For a small team getting organized
$49 / month
or $490 a year
- Up to 5 assets
- Up to 10 users included
- Jobs, schedule, daily logs, JSAs, maintenance, and reports
- Saved client list
- Daily reports emailed to clients
Operations
For a working fleet and a growing crew
$69 / month
or $690 a year
- Up to 25 assets
- Unlimited users
- Everything in Starter
- Quotes and invoices, emailed with a PDF
- Clients accept quotes and pay invoices online
Enterprise
For large or multi-site operations
Custom
quoted for your fleet
- Unlimited assets
- Unlimited users
- Onboarding and priority support
Questions
Before you ask
Do we need to install anything?
No. All Hands Ops runs in a web browser on a phone, tablet, or laptop. If you'd like it on the home screen, it installs like an app, and it keeps working with no signal. Your crew signs in with an email and password or with Google.
How long does it take to set up?
You can create your company and add your first assets and crew in a few minutes. Add people by email and they get an invitation to choose a password.
Will my crew see everything?
No. You choose who is an admin. Crew can keep logs, raise work orders, and update an asset's status, but they see only their own personnel record and can't delete records.
Can clients pay invoices online?
Yes. Connect your own Stripe account and every invoice you email gets a Pay now button. Clients pay by card, or by bank transfer if you switch it on in Stripe. The money goes straight to your Stripe account, the invoice marks itself paid, and All Hands Ops takes no cut; Stripe's standard fees apply.
Do my clients need an account?
No. Your clients just get emails from you: daily reports, quotes they can accept or decline, and invoices they can pay, each with a PDF they can keep.
Is our data private?
Yes. Each company has its own workspace, and only the people you add can get in. Data is encrypted and backed up every day. See the Privacy Policy for the details.
Can we get our data out?
Yes. Every list exports to CSV, and any daily log prints as a report or saves as a PDF.
What happens when the trial ends?
Your data stays put. The workspace becomes read-only until an admin chooses a plan, then everything picks up where you left off.
Can we cancel?
Any time, from the billing page. Your plan runs to the end of the period you paid for, and you can ask for a refund within 3 days of a charge.
See it with a full fleet already in it
The live demo is loaded with a sample operation: a fleet, a crew, jobs, and a month of logs. Click around and change anything. Accounts open soon.
Try the live demo
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